FAQs

It’s only natural to have questions. We’re pleased you’re curious and keen to learn more. Here are some of the most frequently asked.

 

How many attendees will be at the event?

This is specific to each individual event. Attendees range from 100-160 onsite.

How do I get to the summit?

For our executive attendees: Your event manager will be in touch with a flight proposal for your trip. We will organise ground transportation to the hotel. You will need to organise getting yourself to and from the airport from your office/home.

For our sponsoring solution provider partners: Your event manager will be in touch to provide timings of the event so you may proceed with booking your travel to and from the hotel venue.

What are the costs to me?

For our executive attendees: In most cases, GDS covers your flight to and from the event location, ground transportation to and from the hotel venue, and two nights’ accommodation at the hotel; food and beverage is provided to attendees throughout the summit. Anything outside of these guidelines must be confirmed with your event manager.

For our sponsoring solution provider partners: Attendees are responsible for their own flights and ground transportation, both booking and costs. In most cases, GDS covers two nights’ accommodation at the hotel per full attendee; food and beverage is provided to attendees throughout the summit. Anything outside of these guidelines or specific contract terms must be confirmed with your event manager.

What time does a summit start and finish?

The summit runs across 3 days, arrival is the afternoon of day 1 and departure is the afternoon of day 3. Specific timings will be released closer to the event. All executives are expected to attend the summit for the full duration. Any exception to this, will need to be discussed directly with your event manager. Please note part attendance can incur a charge to you as per your summit agreement

What is the dress code of the summit?

The summit is business casual attire throughout. This includes both of the dinners.

I have specific dietary requirements. Will you be able to cater for me?

We work closely with the hotels to ensure any dietary requirements are catered for. Please advise your event manager of your requirements.

Can I bring a guest with me?

We do allow guests to accompany you to the hotel. However, please note guests cannot join any of the summit sessions, including the cocktail receptions and dinners. Your attendance is expected at all of these sessions, as per your summit agreement. You will be responsible for all additional costs for your guest.

How can I find my schedule? 

All schedule information is accessed via the summit app. You should receive your login to the summit app a few weeks prior to the event. A more general overview of the event schedule will be in your welcome pack, provided by your event manager.

What happens in the meetings?

Each meeting is 40 minutes long and is set up as a one-to-one in our meeting room. Your personalised meeting schedule is available on the summit app. The GDS onsite team will be on hand to ensure you find your way to the correct table at the correct time.

How do the workshops work?

Attending: All workshops work on a drop-in basis; there is no need to pre-register. Please ensure you are seated prior to the commencement of the workshop, and that you do not have a one-to-one meeting scheduled for that session.

Hosting: Please arrive at least five minutes before your session starts. We request that you provide any presentation slides to your event manager in advance of your session, to ensure all is working correctly. Please see the ‘presenting expectations’ question for further advice.

I am presenting, what are the expectations?

Your workshop session will be 40 minutes long, to a group of approx. 30-40 executives. You can show a presentation during your workshop if you wish. We have created some guideline documents to assist your preparation, and your event manager is on hand for any additional questions. We will require a workshop title and 200-word synopsis for the programme. Speaking during another part of the event? Please contact your event manager for further assistance.

Will presenters’ slides be available after the summit?

All of the presentations you see at the event can be accessed on the summit app after the event.

Will I be able to get contact details of people I meet onsite?

Your event manager will send you the full contact list for all attendees on the final day of the summit.

Can we bring company collateral to the summit?

You are free to bring any supporting collateral or giveaways with you to the summit to handout during your meetings, and/or during your workshop should you be hosting one. Your event manager will provide you with the relevant shipping details. Boxes must clearly show the company name, and should arrive no earlier than three days before the summit is due to start. Note: You are responsible for all shipping costs and logistics arrangements, both pre- and post-summit.

Can we bring company banners to the summit?

No. We have official signage present at the summit, including digital signage featuring all attendees.

Need more help?

Can’t find what you’re looking for? Then get in touch – we’ll be happy to answer any further questions you might have.